Pharmaceutical artwork management software
Cartons, patient leaflets, labels and blisters approved in one controlled workflow: every change compared pixel by pixel, every decision recorded and every approved version found in seconds.
The platform of choice for brands that can't afford mistakes.
In pharma, packaging material isn't marketing: it's regulated information that travels with the medicine all the way to the patient. Yet in many companies artwork approval still lives in emails, annotated PDFs and spreadsheets.
A misprinted strength, a missing warning or text that doesn't match what the health authority approved. Labeling and packaging errors are among the most common causes of medicine recalls — and they're almost always caught too late.
An update to the SmPC or patient leaflet forces changes to dozens of components across several markets at once. Without central control, it's easy for one SKU to keep the old text.
The same medicine can have a version per country, multilingual packs, Braille, different carton sizes and its own national requirements. Every combination is an artwork to review, approve and archive.
Since the European safety features came into force, every pack carries a unique identifier in a Data Matrix code and an anti-tampering device. An unreadable or misplaced code blocks batch release.
Regulatory Affairs, Quality, Marketing, artwork studios, contract manufacturers and printers all approve by email. When an audit or inspection comes, rebuilding who approved which version — and when — takes days.
PDFs named “final_v7_OK_FINAL”. When the printer's proof arrives, nobody can guarantee — without checking line by line — that it exactly matches the approved version.
A packaging error doesn't end with a reprint. It can block batch release, trigger a market recall, lead to a finding during an inspection and, above all, put patient safety at risk.
A platform built specifically for the packaging artwork chain, connecting every team involved in pharmaceutical artwork in one controlled, auditable workflow.
Labeling errors
Compare any version with the previous or approved one and automatically detect every change — even the ones the human eye misses. Review with color accuracy and annotate directly on the file.
Traceability
Every approval or rejection is recorded with user, date, time, comments and version. The evidence an audit asks for is available in seconds, not days.
Variations & multi-market
Cartons, leaflets, labels, inserts and blisters centralized in a DAM with metadata by product, market and language. The latest approved version is always shown by default.
Codes & checklists
Verify Data Matrix codes and barcodes from the review interface itself, before approval, and require control checklists tailored to each product line and market.
MyMediaConnect is configured around your real process — not the other way round. A typical workflow in a pharmaceutical company:
Regulatory or Marketing opens the project with the brief, the approved texts and the affected SKUs.
The studio or agency uploads the new artwork version to the project. Nothing travels by email.
Each reviewer compares against the previous version, annotates the file and completes their checklist.
Regulatory, Quality and Marketing approve in sequence or in parallel; every decision is recorded.
The approved version is shared with the manufacturer or printer and archived as the single reference.
Our clients have reached the point where artwork errors are non-existent before a design ever reaches press.
Pharmaceutical and regulated-industry companies that replaced email with a traceable artwork workflow.
“The platform is helping us to organize tasks and communicate with customers in a more optimal and organized way. The previous consultancy was what made us choose MyMediaConnect's team and solution.”
“MyMediaConnect enables us to manage artwork and legal text approvals in a streamlined, collaborative and fully traceable way, ensuring compliance at every stage.”
“For us coming from using a standard BPM tool, MyMediaConnect makes a huge difference with the functionality to visualise and compare designs to see the differences, and with a unique repository to store the latest versions of designs.”
“MyMediaConnect allows us to guarantee that our designs reach our customers and consumers exactly as they were conceived in the creative phase, while also ensuring that labelling complies with the guidelines established by our regulatory team. All this in a streamlined and intuitive process.”
It's a platform that centralizes the creation, review, approval and archiving of a medicine's packaging components — cartons, patient leaflets, labels, blisters and inserts — with version control and a record of every decision. It replaces email and shared folders with a controlled, auditable process.
With three safeguards: pixel-by-pixel comparison between versions to detect any unexpected change, mandatory checklists by component type and market, and barcode verification before approval. Artwork only moves forward once every owner has signed it off.
Yes. Every approval, rejection and comment is linked to the user, the date and time, and the exact file version. You can pull the full history of any component in seconds — during an audit, for example.
Yes. You can invite external partners with role-based permissions, so each one only accesses the projects and files that concern them and always works on the approved version.
Yes. Custom metadata lets you organize artwork by product, market, language and format, and approval workflows can be adapted to each country's requirements.
MyMediaConnect can connect to your ecosystem — your ERP, for example — through a custom integration project. We configure the platform to fit your change-control process.
Implementation is phased: an audit of your current process and configuration, followed by a supervised launch with 3 months of helpdesk included. Most teams are up and running within the first quarter.
Yes. MyMediaConnect reads and verifies both Data Matrix codes and linear barcodes directly on the artwork, from the review interface and before approval. You catch an unreadable code or wrong data before it reaches the printer and blocks batch release.
In a 30-minute demo we'll show you how your packaging approval workflow would run in MyMediaConnect, using your own cases.
No commitment. You'll talk to a packaging expert, not a generic sales rep.
